|

Rules & Policies

All Permit Holders must follow M-NCPPC rules and regulations, contract rules and regulations, as well as the specific Guidelines and Conditions of Use (see below) as stated on the facility permit. Conditions of Use will vary from facility to facility; we encourage you to review these specific guidelines to ensure your event runs smoothly. Please contact the Permit Office with any questions.

Rules and Regulations

  1. The Permit entitles the permitholder to exclusive use of the facility reserved, only for the dates and times indicated on the Permit (no additional setup/cleanup time is allowed).
  2. All trash MUST be taken with the permitholder for proper disposal/recycling.
  3. The number of persons in the permitted group may not exceed the maximum group size stated on the Permit.
  4. The permitholder must have the Permit on-site during the permitted activity. The Permit must be shown to Park personnel upon request.
  5. The reserved facility is subject to inspection at any time by any authorized M-NCPPC representative to assure compliance with applicable rules and regulations.
  6. The permitholder is not allowed to collect admission fees, or to sell, or offer for sale, any merchandise, article or thing whatsoever, including food and beverages, without a permit specifically authorizing such activity.
  7. The permitholder is not allowed to practice, carry on, conduct or solicit for any trade occupation, business or profession, or to exchange monies or tickets in connection with the permitted activity, without a permit specifically authorizing such activity.
  8. The presence or consumption of beer or other alcoholic beverages is strictly prohibited on Park property, except for designated, exclusive-use Group Picnic Areas.
  9. The use of tobacco products within Commission facilities and on or around athletic fields is prohibited.
  10. The permitholder is responsible for maintaining orderly conduct among all persons attending the permitted activity.
  11. Vehicle parking is allowed in designated parking areas only.
  12. The posting of directional signs or balloons on Park property is allowed for the duration of the permitted activity only.
  13. The permitholder is responsible for removing all signs and leaving the facility in clean, orderly condition. The permitholder assumes personal liability for the cost of excessive cleanup, loss, breakage or removal of Park property resulting from the permitted activity. Failure to comply will result in forfeiture of the entire security deposit and, if necessary, the permitholder will be billed for any additional cost for repairs or replacement of damaged items or cleanup required.
  14. Live bands, loud or offensive music, or any excessive noise which disturbs the peace is prohibited in any Park area.
  15. M-NCPPC reserves the right to cancel any Permit with as much notice as is practicable. Cancellation by the permitholder will be subject to applicable fees/fines.
  16. M-NCPPC is absolved of all responsibility and liability for any damage, injury or loss sustained by persons or property as a result of the permitholder’s negligence or that of any member of permitholder’s group.
  17. Only sports, games or play equipment that is authorized by M-NCPPC is allowed at the site. Dunking booths, pony rides, and other amusements involving animals are specifically prohibited.
  18. A key is necessary to access some park facilities and a key deposit is required. Keys must be picked up from and returned to, the same Park Permit Office IN PERSON on the second or third work day (and no earlier) following use of the park facility. Failure to return the key on time will result in forfeiture of the entire key deposit amount.
  19. Violation of any rule or condition of the Permit is cause for immediate revocation of the Permit, loss of permit privileges, and forfeitures of any fees/deposits paid for the Permit. Any person violating the provisions of M-NCPPC regulations may be issued a civil citation and, if convicted, be punished by a fine not to exceed $50.00 for the first offense. See Article 28, Section 5-113(b)(3).
  20. Buses are prohibited on Park Property on weekends except by special permit.
  21. The permitholder must be at least 21 years of age and must be present during the period stated on the Permit.
  22. Catering is permitted only at the exclusive-use Group Picnic Areas, the recreation centers, and the large picnic shelters at Black Hill Regional Park (Shelters A, B, C, I, J). Otherwise, catering is not permitted at the regional parks (Wheaton, Cabin John, Rock Creek, and the small shelters at Black Hill).

In the event of an emergency or any occurrence/problem that interferes with the permitholder’s access to or use of the permitted park facility, contact Park Police at 301-949-3010.

Cancellation Policy

Park Activity Buildings
Facility cancellations must be submitted in writing at least 30 days prior to date of event, a fee of $50 is required at the time of the change. Reservation changes must be submitted in writing at least 7 days in advance of requested date, a fee of $50.00 is required for each change.

Group Picnic Areas
If the reservation is canceled at least 30 calendar days in advance, the fee will be refunded and $50 of the damage deposit retained to cover administrative costs. If cancellation occurs less than 30 days in advance, there is no refund of fees. Date or reservation changes must be submitted in writing at least 7 days in advance of requested date, a $50.00 change fee is required for each change

Local and Recreational / Regional Picnic Shelters
Shelter(s) FEE IS NON-REFUNDABLE. Reservation changes must be submitted in writing at least one week prior to date of use, a $50 administrative fee is required. Additionally, refundable security deposits will be issued after Park inspection and may take few weeks for processing.

In-Line Rink
Fees are NON-REFUNDABLE. The Permit Office must be notified immediately at least one week in advance, IN WRITING of any cancellations or date changes. (All date changes require a $50 change fee.)

Guidelines and Conditions of Use

Athletic Fields
Park Activity Buildings

Group Picnic Areas
Local Park and Regional/Recreational Park Picnic Shelters
Picnic Shelter, Electric Site – Internet & Picnic Shelter, Large Electric
Campsites
In-Line Rink
Bus Spaces
Community Gardens
Miracle Field

 

Park Activity Buildings

  1. Weather Cancellations for Park Activity Buildings:In the event of inclement weather, Park Activity Buildings will follow closings issued by Montgomery County Public Schools (MCPS). Closings will be posted on www.ParkPermits.org and recorded on the Park Permits phone line, 301-495-2525. In the event of a closure due to inclement weather, please contact the Permit Office at 301-495-2525 to obtain a refund or to reschedule your event.
  2. No alcoholic beverage of any kind is permitted (including beer and champagne).
  3. DECORATING: Masking tape only may be used to attach decorations to walls or other surfaces.  The permit holder will be responsible for any damage resulting from use of any other adhesive tape or substance.  All decorations must be removed by the end of the permitted time.
  4. The permit holder must BRING their own CLEANING SUPPLIES (broom, mop for spills, etc.) and trash bags, and must clean up before leaving the facility.  Trash MUST be taken offsite with permittee for proper disposal/recycling.
  5. KEY PICKUP. You are required to come to the Park Permits office 1-2 workdays prior to your event to pick up the facility key and sign your contract (the Park Permits office is closed on weekends and holidays). You may contact Park Police to open the facility due to the loss of key or if you did not pick up the facility key, you will forfeit your whole security deposit of $175.00. Also, if the key is NOT returned, both depositsWILL be forfeited. If the building is not properly secured you will be charged an automatic $50.00 fee.
  6. The permit holder must turn off all lights inside the facility, close and lock all doors and windows, reset alarm (if applicable), and extinguish any fires or smoking materials before leaving the permitted facility.
  7. Youth event requirement: One adult over 21 must be present for every ten children under 18; a chaperon list is required in advance.
  8. Energy conservation requirement. Doors are not to be propped open at any time, especially at air-conditioned facilities, or during the winter months.
  9. Charcoal fires only.  GAS GRILLS, WOOD BURNING FIRES, and GENERATORS ARE PROHIBITED.
  10. No Moon Bounces or other outside amusement /play equipment allowed without the prior approval from the Park manager.
  11. No collection of fees/admissions or money exchange is permitted on Park Property. A concession/vendor permit is required to sell food and/or memorabilia; however, a request must be submitted in advance for approval from the Director of Parks.
  12. Cancellation Policy – Facility cancellations must be submitted in writing at least 30 days prior to date of event, a fee of $50.00 is required at the time of the change.  Reservation changes must be submitted in writing at least 7 days in advance of requested date, a fee of $50.00 is required for each change.

NOTE:  If you post any directional signs/balloons on road way signs or anywhere in the surrounding neighborhood, please remove them after your function.  There will be an additional $50 service charge fee if signs are not removed and if reported by the community.

Any violation to the above rules, including lost keys, or to the rules/regulations stated on the permit, will result in an automatic $50 service charge, forfeiture of the entire deposit, and might result in charges for any additional hours used or damages incurred.  All administrative fees are non-refundable.  Fees are subject to change without notice.

Group Picnic Areas

  1. The Permit is valid from 9:00 am to 8:00 pm or sunset, whichever comes first.
  2. Beer and wine may be served and consumed with the Group Picnic Area ONLY.  NO OTHER ALCOHOLIC BEVERAGES ARE ALLOWED.  Maryland State Law as to age for consumption of alcoholic beverages applies.  Beer must be dispensed from kegs and wine must be served from 1 liter or larger containers in paper or plastic cups.
  3. CHARCOAL FIRES ONLY are permitted.  Gas grills, wood burning fires and generators are strictly prohibited.
  4. Sports equipment and keys must be picked up 1-2 work days at one the Park Permit Offices and returned IN PERSON, within three work days of the reservation.  Appropriate fees will be charged for lost or damaged equipment.  Only sports/game equipment that is either furnished or authorized by the Commission will be allowed at the Group Picnic Area.  No other equipment is authorized without advance approval from the Park manager.  Additionally, refundable security deposits will be issued after Park inspection and may take a few weeks for processing.
  5. Cancellation Policy: If the reservation is canceled at least 30 calendar days in advance, the fee will be refunded and $50 of the damage deposit retained to cover administrative costs.  If cancellation occurs less than 30 days in advance, there is no refund of fees.  Date or reservation changes must be submitted in writing and require a $50 administrative fee.
  6. Barring weather related emergency requiring closure; Group Picnic Areas will be open and available for use on the day of the reservation.  If your reservation is canceled due to inclement weather and the reservation cannot be rescheduled, the fee will be returned and the deposit retained to cover administrative costs.  NO REFUNDS WILL BE MADE ONCE THE PERMITHOLDER HAS ENTERED THE PARK SITE TO USE THE FACILITY.
  7. The permit holder must BRING their own CLEANING SUPPLIES (broom, mop for spills, etc.) and trash bags, and must clean up before leaving the facility.  Trash MUST be taken with permittee offsite for proper disposal/recycling.
  8. Charcoal fires only.  GAS GRILLS, WOOD BURNING FIRES, and GENERATORS ARE PROHIBITED.
  9. No collection of fees/admissions, or money exchange is permitted on Park Property. A concession/vendor permit is required to sell food and/or memorabilia; however, a request must be submitted in advance for approval from the Director of Parks.

PLEASE NOTE:  If you post any directional signs or balloons on the road way or anywhere in the surrounding neighborhood, please remove them after your function ($50 additional service charge will be assessed if not removed and or if reported by the community).  All administrative fees are non-refundable and fees subject to change without notice.

Local and Regional/Recreational Park Picnic Shelters

  1. Permit is valid 9:00 am to 8:00 pm or SUNSET, whichever comes first.
  2. No alcoholic beverage of any kind is permitted (including beer and champagne).
  3. The shelter capacity is the maximum number of persons allowed in attendance at any time, either in or around the picnic shelter.
  4. Permit holder is responsible for notifying guests of the shelter’s letter(s) and/or location within the park.
  5. LIMITED PARKING at some regional parks – PLEASE CARPOOL.
  6. Charcoal fires only, no personal grills.  GAS GRILLS, WOOD BURNING FIRES, and GENERATORS ARE PROHIBITED.
  7. Moon bounces are only permitted at facilities with electrical outlets and prior approval from the Park Manager is required. No water balloons are allowed in restrooms. Additionally, other outside amusement/play equipment is allowed with the prior approval of the Park Manager.
  8. CANCELLATION POLICY:  Shelter(s) FEE IS NON-REFUNDABLE.  Reservation changes must be submitted in writing at least one week prior to date of use, a $50 administrative fee is required.  Additionally, refundable security deposits will be issued after Park inspection and may take few weeks for processing.
  9. Catering is allowed only at the BLACK HILL shelters A, B, C, J, I; S. Germantown all shelters; Ovid Hazen Wells all shelter and at DAMASCUS all shelters.
  10. Trash MUST be taken with permittee offsite for proper disposal/recycling.
  11. No collection of fees/admissions, or money exchange is permitted on Park Property. A concession/vendor permit is required to sell food and/or memorabilia; however, a request must be submitted in advance for approval from the Director of Parks.

Any violation to the above rules, including lost keys, or to the rules/regulations stated on the permit, will result in an automatic $50 service charge, and might result in charges for any additional hours used or damages incurred.  All administrative fees are non-refundable.

Picnic Shelter, Electric Site – Internet & Picnic Shelter, Large Electric

  1. Permit is valid 9:00 am to 8:00 pm or SUNSET, whichever comes first.
  2. No alcoholic beverage of any kind is permitted (including beer and champagne).
  3. The shelter capacity is the maximum number of persons allowed in attendance at any time, either in or around the picnic shelter.
  4. Permit holder is responsible for notifying guests of the shelter’s letter(s) and/or location within the park.
  5. LIMITED PARKING at some regional parks – PLEASE CARPOOL.
  6. Charcoal fires only, no personal grills.  GAS GRILLS, WOOD BURNING FIRES, and GENERATORS ARE PROHIBITED.
  7. Moon bounces are only permitted at facilities with electrical outlets and prior approval from the Park Manager is required. No water balloons are allowed in restrooms. Additionally, other outside amusement/play equipment is allowed with the prior approval of the Park Manager..
  8. CANCELLATION POLICY:  Shelter(s) FEE IS NON-REFUNDABLE.  Reservation changes must be submitted in writing at least one week prior to date of use, a $50 administrative fee is required.  Additionally, refundable security deposits will be issued after Park inspection and may take few weeks for processing.
  9. Catering is allowed only at the BLACK HILL shelters A, B, C, J, I; S. Germantown all shelters; Ovid Hazen Wells all shelter and at DAMASCUS all shelters.
  10. Trash MUST be taken with permittee offsite for proper disposal/recycling.
  11. No collection of fees/admissions, or money exchange is permitted on Park Property. A concession/vendor permit is required to sell food and/or memorabilia; however, a request must be submitted in advance for approval from the Director of Parks.
  12. Access to electricity requires an advance fee of $30 per date of use, fee is non-refundable\

Any violation to the above rules, including lost keys, or to the rules/regulations stated on the permit, will result in an automatic $50 service charge, and might result in charges for any additional hours used or damages incurred.  All administrative fees are non-refundable.

Campsites

  1. All attendees must be residents of Montgomery County, MD.
  2. No pets allowed.
  3. Charcoal fires only, no personal grills.  GAS GRILLS, WOOD BURNING FIRES, and GENERATORS ARE PROHIBITED
  4. Fires allowed in metal fire grills only.  Fires must be attended at all times or extinguished when not in use.  Use DEAD or DOWNED wood ONLY for fires.
  5. Tents must be erected on tent pads only.  Do not trench around tents; do not drive nails into any trees.
  6. Vehicles must park in designated areas only.
  7. The fire ring area cannot be reserved.
  8. If the key is NOT returned IN PERSON, the deposit WILL be forfeited.
  9. Group size must not exceed maximum site capacity.
  10. Permit holder is required to provide trash bags, to bag trash and remove it from site for proper disposal/recycling.
  11. No alcoholic beverage of any kind is permitted (including beer and champagne).
  12. No collection of fees/admissions, or money exchange is permitted on Park Property. A concession/vendor permit is required to sell food and/or memorabilia; however, a request must be submitted in advance for approval from the Director of Parks.
  13. Trash MUST be taken with permittee offsite for proper disposal/recycling
  14. YOUTH EVENT REQUIREMENT:  One adult over 21 must be present for every ten children under 18; a chaperon list is required in advance.

Any violation to the above rules, including lost keys, or to the rules/regulations stated on the permit, will result in an automatic $50 service charge, and might result in charges for any additional hours used or damages incurred.  All administrative fees are non-refundable.  Administrative fees are non-refundable and fees subject to change without notice.

In-Line Rink

  1. Rink may not be used during other permitted times.  NO USE PERMITTED AFTER DARK.
  2. To be valid, this permit must be in permit holder’s possession at the facility site at all times.
  3. This permit is valid for use only by the team, group, or designated individual (s) on the permit.
  4. INCLEMENT WEATHER POLICY:  Use of RINK is prohibited when:
    • A steady rain is falling
    • A lightning or electrical storm is occurring
    • Water is standing or the rink surface is wet.
  5. ABSOLUTELY – NO SKATE BOARDS, BIKES, SCOOTERS OR JUMP STRUCTURES ARE ALLOWED!!  ** GOALS ARE NOT TO BE MOVED BY USERS**!
  6. NO PETS!  (Pets may be taken to designated dog exercise area located in the Park).
  7. NO FOOD OR DRINKS ALLOWED ON THE SKATING SURFACE AREA.  ALCOHOLIC BEVERAGES PROHIBITED ON PARK PROPERTY.
  8. BE CONSIDERATE OF FELLOW SKATERS, ESPECIALLY THOSE YOUNGER OR LESS SKILLED!  Have a safe and pleasant experience!
  9. Vehicle parking is allowed in designated parking areas only.  Limited parking–please carpool!
  10. All trash MUST be taken offsite with permittee for proper disposal/recycling.
  11. No exchanges of monies or collection of fees permitted on park property.  The sale of food or merchandise is PROHIBITED without prior approval for a concession from the Park Manager.
  12. No Moon Bounces or other outside amusement /play equipment allowed without the prior approval of the Park Manager.
  13. CANCELLATION POLICY:  Fees are NON-REFUNDABLE.  The Permit Office must be notified immediately at least one week in advance, IN WRITING of any cancellations or date changes.  (All date changes require a $50 change fee.)
  14. No alcoholic beverage of any kind is permitted (including beer and champagne).

Any violation to the above rules, or to the rules/regulations stated on the permit, will result in an automatic $50 service charge, and might result in charges for any additional hours used or damages incurred.  Administrative ar non-refundable and are subject to change without notice.

Bus Spaces

  1. The permit must be displayed in the front window of the bus upon entering the Park.
  2. Buses are allowed in the park only between 9 am and 4 pm, and only on Monday through Friday.
  3. Buses must park in designated spaces only, one bus per space.
  4. YOUTH EVENT REQUIREMENT:  One adult over 21 must be present for every ten children under 18; a chaperon list is required in advance.
  5. All buses for Cabin John Regional Park must use the Westlake Drive entrance.
  6. Trash MUST be taken with permittee offsite for proper disposal/recycling.
  7. CANCELLATION POLICY:  Fees are non-refundable
  8. No collection of fees/admissions, or money exchange is permitted on Park Property. A concession/vendor permit is required to sell food and/or memorabilia; however, a request must be submitted in advance for approval from the Director of Parks.

Any violation to the above rules, or to the rules/regulations stated on the permit, will result in an automatic $50 service charge, and might result in charges for any additional hours used or damages incurred.  Administrative fees are non-refundable fees subject to change without notice.

Community Gardens

See Conditions of Use for Community Gardens

Miracle Field

1. The following is prohibited on the Miracle League Field surface:

* Use of stakes, cleats, high heeled shoes or other items that may puncture or damage the field surface.
* Placement of heavy equipment or vehicles; stage and similar items must be placed on gravel areas ONLY.
* Smoking, placing lighted materials on, or putting lighted materials out.
* Pets relieving themselves. If there is an accident, the field surface must be cleaned.
* Use of the field when lightning is occurring.

2. The group must abide by all posted and contract Park regulations.
3. Community groups may not use the field or surrounding outdoor area without  a permit.
4. To be valid, this permit must be in permit holder’s possession at the field site.
5. The Miracle League Field Use is by permit only. NO DROP IN PLAY is permitted on the surface field. Games and events may not occur until the Field Supervisor has unlocked the gates. The gate will not be unlocked if the field is not in playable condition.
6. Vehicle parking is allowed in designated parking areas only. Limited parking–please carpool!
7. All trash MUST be taken offsite with permittee for proper disposal/recycling.
8. No exchanges of monies or collection of fees permitted on park property. The sale of food or merchandise is PROHIBITED without prior approval for a concession from the Park Manager.
9. Alcoholic beverages are PROHIBITED.

M-NCPPC INCLEMENT WEATHER POLICY: Use of an athletic field is prohibited when:

* a steady rain is falling
* a lightning or electrical storm is occurring
* water is standing on the field
* the ground is muddy and soil clumps or clings to shoes
* the ground feels “spongy” and/or soil is frozen.

NOTE: Officials must cancel all games if any of the above conditions is present

In case of an emergency or to report a problem that significantly affects use, call Park Police at 301-949-3010

Revised 1/20/2017

Last Updated: February 27, 2017